Guarantee

Because Alum Canyon Editing has no control over the acceptance of manuscripts or proposals submitted to publishers or agencies, we are unable to guarantee acceptance of documents, which depends primarily on the quality of the described or proposed research  and is entirely at the discretion of the reviewing entity.  However, Alum Canyon Editing guarantees that the quality of English in materials we edit will conform to the standards required by scientific publishers at any level of service we offer and for all documents we edit.

Level 1 Editing addresses English grammar, usage, punctuation, and scientific format standards. It is most appropriate for native English writers and includes a single round of editing. Rechecks for Level 1 projects require a new contract and fee.

Level 2 Editing corrects English grammar, usage, punctuation, standard scientific format, and also addresses the higher-level organization and logic of the document in a single round of editing. Rechecks for Level 2 projects require a new contract and fee.

Level 3 Editing corrects English grammar, usage, punctuation, standard scientific format, and can address journal-specific style with Level 3 Complete service. There are now two types of Level 3 Editing.

Level 3 Complete is for complete manuscripts, including title page, figure legends, tables, captions, and references, and includes journal-specific editing and repeated editing of projects beyond the initial edit and recheck. Rechecks and continued re-editing are provided if requested within 180 days from the first return date. Level 3 Complete includes editing responses to reviewers and correspondence after submission, before or after conditional acceptance by a journal, only for complete manuscripts for which Level 3 Complete services are agreed in advance.

If you expect to make many changes after initial editing, please promptly indicate that you will require Level 3 Complete editing services for the entire document. Subsequent continued re-editing must be requested within 180 days from the date the manuscript is first returned to you. This ensures that the editing of your entire manuscript will continue up to publication.

Submission to a new journal requires a new contract and fee.

Level 3 Partial is for partial documents, such as only the main text and figure legends, so does not include journal-specific editing. Level 3 Partial service includes one single recheck after the initial edit, before submitting the manuscript to a journal the first time. Single rechecks must also be requested within 180 days from the first return date, or there will be a new fee for each additional round of Level 3 editing beyond one recheck, or for other sections of partial manuscripts or correspondence.

Submission to a new journal requires a new contract.

General notes

When a manuscript is sent to a publisher for external review, a good reviewer scrutinizes all aspects of a manuscript. So it makes little sense to have only part of the manuscript edited. Why subject yourself to the risk of having a manuscript rejected or returned to you for extensive copyediting because only part of the manuscript was edited? The thoroughness of my Level 3 Complete editing service ensures that you will not experience delays and frustration due to incomplete editing.

Drafting assistance for correspondence is available, but drafting of original manuscript content remains beyond the scope of services provided by Alum Canyon Editing.

Requirements for application of guarantee

Please carefully review all changes and comments made by Alum Canyon Editing and promptly email all questions regarding any changes or comments. If significant revisions were made to any document after editing that were not reviewed by Alum Canyon Editing, if recommendations made by Alum Canyon Editing were rejected, if the document did contain language copied exactly from other publication(s), or if the original agreement has expired, the guarantee does not apply and a new editing agreement and contract will be required.

Very important: These guarantees do not apply to any document that 1) was not rechecked by the Editor after the first edit and revision by the author and before the first submission to the journal, (such as by failing to submit for a single recheck (Level 3 Partial) or not requesting continuing revision (Level 3 Complete) within 180 days from the date the edited document was first returned to the author); or that  2) contains language copied exactly from other publication(s). Continuing revision under these two circumstances may be provided at the Editor’s discretion.

Routine comments from reviewers regarding English-language revision

After the first submission to a journal, reviewers often comment that a revised manuscript should be rechecked by a native English writer before it is returned to the reviewers at the journal. This is a standard comment because reviewers expect to receive a revised manuscript back from the authors and should not be misconstrued as a rejection of the manuscript due to English. Please also be aware that many reviewers are themselves not native English speakers and often suggest grammatically or semantically incorrect changes.

Upon request, Alum Canyon Editing can provide an electronically signed PDF Certificate of Editing for edited Level 3 Complete documents to submit to the publisher or organization together with the edited document. As long as the Editor’s recommendations have been followed during revision, this can avoid a journal automatically returning a manuscript with a routine recommendation to seek a native-English editing service.

How to address English language quality issues for manuscripts

If your manuscript that was edited by Alum Canyon Editing is rejected for publication in a journal because of the quality of English, you have corrected the manuscript in good faith according to the Editor’s recommendations, you have made no changes before submission to the journal other than those recommended, the manuscript was rechecked at least once before the first submission to the journal, the original agreement has not expired, and the manuscript does not contain language copied exactly from other publications, please contact the Managing Editor.

The request to review English language quality must be accompanied by the exact version of the manuscript that was submitted to the journal and any reviewer’s or editor’s comments regarding the language.

The Editor will initially respond within 48 hours from receipt of your request and will review a request to recheck the manuscript. If, at the Managing Editor’s discretion, the editorial services were inadequate, the document will either be edited again at no charge, or a substantial discount for continued review will be offered.

Copied language voids the English language quality guarantee

This guarantee does not apply to any manuscript that contains any language copied exactly from other publications, because Alum Canyon Editing does not guarantee that all instances of copied language will be identified and redrafted. Also, many journals reserve the right to reject manuscripts containing passages copied from other publications. A journal might describe the reason for such rejection as a deficiency in English quality simply to avoid impugning an author’s integrity.

Guarantee only for manuscripts rechecked before 1st submission to journal

This guarantee that a manuscript will not be rejected due to English language errors after it has been edited by Alum Canyon Editing only applies if it has been returned to the Editor for a recheck at least once before it is submitted to the journal, for all Level 3 services, but particularly for Level 3 Partial service. If the manuscript is not rechecked before submission, there is no guarantee that errors will not be introduced in a document that has not been subjected to recheck.

Guarantee for book chapters, grant proposals, or theses

If you are not satisfied with the quality of English for a book chapter or grant proposal edited by Alum Canyon Editing, and you made a good-faith effort to correct the document according to the Editor’s recommendations; made no changes other than those recommended; the document was rechecked at least once before the first submission to the publisher, grant funding organization, or academic institution; the original agreement has not expired; and the document does not contain language copied exactly from other publications, please contact the Managing Editor.

The request to review English language quality must be accompanied by the exact version of the document that was submitted to the organization and any reviewer’s or editor’s comments regarding the language.

The Editor will initially respond within 48 hours from receipt of your request and will review a request to recheck the document. If, at the Managing Editor’s discretion, the editorial services were inadequate, the document will either be edited again at no charge, or a substantial discount will be offered for continued review.

Copied language voids the English language quality guarantee

This guarantee does not apply to any document that contains any language copied exactly from other publications, because Alum Canyon Editing does not guarantee that all instances of copied language will be identified and redrafted. This is because publishers, grant funding organizations, and academic institutions reserve the right to reject manuscripts containing passages copied from other publications. These entities might describe the reason for such rejection as a deficiency in English quality simply to avoid impugning an author’s integrity.

Guarantee only for documents rechecked before 1st submission to organization

This guarantee that a manuscript will not be rejected due to English language errors after it has been edited by Alum Canyon Editing only applies if it has been returned to the Editor for a recheck at least once before it is submitted to the publisher, grant funding organization, or academic institution, for all services, but particularly for Level 3 Partial service. If the manuscript is not rechecked before submission, there is no guarantee that errors will not be introduced in a document that has not been subjected to recheck.

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© Wildlife photograph copyright 2007 Tim Zurowski. All rights reserved.